Job Description:
Put your excellent Events Coordination experience to use with us!
At 9Dot we love to plan exciting and collaborative events for our clients that make lasting memories.
If you love to make things happen and grow and build with a team of passionate individuals, lets connect!
Who We Are:
9Dot is Great Place to Work Certified. We are a human resources and accounting company, working to change the world by supporting mission-driven businesses, charter schools, and nonprofit organizations. Our team thrives on flexibility, hustle, and individual ownership of tasks, and our people think outside the box and do what it takes to cut the mustard. We believe in providing strong customer satisfaction, connection, innovation & ambassadorship. Most Importantly we believe in supporting a culture of communication, strong relationships, and learning.
Company Perks:
We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth. This position is primarily remote, with occasional in-person office days required to support events, gifting, and other administrative responsibilities as needed.
*Salary - $26.00 - $31.00/hr. - starting depending on experience.*
This role is primarily remote with 20 in-person days per year to enjoy company events and professional development activities.
Here is what you will be a part of with us:
- The primary responsibility for the Events and Communication Ambassador is to manage client and internal company events and ensure deadlines and budgets are adhered to. Supervises coordination of activities to prepare for the day of the event. Produce organization events that are in alignment with the quality standards of the organization. Events include Company awards, Graduations, Team buildings, Winter Party, and additional events as requested. This individual will also be responsible for providing effective communication strategies that will build strong communications within the entire organization. This will include the corporate offices and satellite locations located in both California and out-of-state. This position provides administrative support.
The essential Functions of this role include, but are not limited to the following:*
- Manage staff responsible for event coordination activities.
- Hire, train, and educate staff on proper event procedures.
- Manage budgets and adjust when necessary.
- Book venues and negotiate fees.
- Oversee the preparation of invitations and send out at appropriate time.
- Work with managers and executive team to ensure all requests are met.
- Drive attendance to the event.
- Manage the promotion of events.
- Analyze event performance and prepare presentations.
- Define company brand through events.
- Ensure staff is adequately prepared for event.
- Pay vendors for their participation in the event.
- Ensure day of event goes smoothly.
- Manages the set up booths, flowers, decorations, and other event decor.
- Manage/oversee event timeline from conception to conclusion
- Create event deliverables to ensure production runs accordingly to schedule
- Provide direction to outside vendors and oversee coordination at events
Knowledge, Skills and Abilities Required:
- Ability to communicate effectively, verbally and in writing, with staff, executive management, students, parents, co-workers and business contacts in a courteous and professional manner.
- Strong organizational skills and attention to detail.
- Ability to work as a team player with colleagues and administrators.
- Ability to work independently and efficiently, exercising reasonable judgment, in a fast-paced, multi-task environment with minimal supervision.
- While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands
- While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Knowledge, Skills and Abilities Preferred:
- Proficient computer knowledge and previous experience with Microsoft software.
Education and Experience:
- Bachelor’s Degree required.
- Previous experience in event planning preferred
- Ability to travel 20% of the time
- The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time
